Gym management software, built around exactly how you run
Memberships, the door, renewals, bookings and invoicing — one system tailored to exactly how your gym runs, that you download as a complete Laravel app you own outright — with AI inside that does real work.
Here's how it works. Tell us how your gym runs, and we build you a complete system for it — memberships, the door, renewals, bookings, invoicing and member email, configured to your exact rules. The building blocks are already built and tested, so your system is shaped around your club in days, not a six-month bespoke project. And here's what makes it unlike anything else:
You own it. The system is yours — it exports as standard code you can take anywhere, and your member data lives in your database, not a vendor's. No per-member pricing, no subscription that holds your gym hostage, no losing everything if you leave. Download and self-host it whenever you want.
AI works inside it. The AI in your system runs real business tasks — chasing what's owed, confirming bookings, sending the right message at the right moment — with confirmation required on anything financial or irreversible, and a full audit trail. When the system itself needs changing, your developer or a Stellify partner makes the change in the Studio or the code.
You own it; you choose who runs it. You own the code — standard, modular Laravel that follows Laravel conventions — synced to your own GitHub repository. Hand it to your own developer or a development partner to deploy to your own Laravel Cloud account (or anywhere) — our step-by-step guide walks through it. And when our modules improve, the update is synced to your repository, ready to deploy — keeping a system current is included in Studio plans. How running it works →
What's already built
Every one of these is a finished module — not a line on a roadmap. Each is already running in production with real gym data, and each ships with its own automated test suite that proves the rules actually hold: that a lapsed member can't walk through the door, that paying early adds a month to the end instead of losing it, that a court can't be booked twice for the same slot. You're getting software that's been proven, then tailored to your club — not a prototype we start writing after you've paid.
| The job | What it does | What you tell us |
|---|---|---|
| Memberships | Sign-up with your membership tiers, and monthly payments that extend cover from the right date — pay early and the month is added to the end, never lost; a lapsed member who pays is active again automatically | Your membership types and what each costs a month |
| The door | Check-in at the front desk: paid-up members walk through, cancelled or unpaid members are refused with the reason on screen — and every attempt, allowed or refused, is recorded | Nothing extra — it works from your memberships |
| Renewals & chasing | A live list of who owes you: new joiners who never paid and members about to expire, each with the fee due — ready for a mail merge | How far ahead you chase renewals |
| Courts & classes | Bookings for squash courts, studios and classes with clash detection — no double-booked slots, ever | Your facilities, your slots, your prices |
| Invoicing & debtors | Unbilled court bookings become invoices in one action, plus batch runs, payments, a live debtors list and per-customer statements | Your payment terms and invoice details |
| Member email | A welcome email the moment someone joins, reminders and letters through your own email provider, with every send logged | Your wording and your sender address |
The front desk gets one screen with the day at a glance: footfall (visits and refusals), renewals due, and the full member roster with each person's status. And there's more on the shelf when you need it: a waitlist for the class that always fills, member surveys to catch problems before people quit, and an audit trail that records every enrolment, payment and cancellation across the lot.
It already works together
These aren't six separate products with six logins. The door reads your memberships. A member who turns up unpaid isn't just refused — they're automatically marked lapsed and appear on your renewals list, so nobody has to notice and nobody slips through unchased. In our live demo data that exact flow has already happened: a member arrived with an expired membership, was refused at the door with the reason on screen, and was sitting on the chase-up list before the front desk had looked up. One payment later, she's active again.
Work that runs without being asked
Everything above happens while someone's at the screen. We also build in work that doesn't wait to be asked — it runs on a schedule, or fires off the back of an event. Lapsed members chased first thing Monday, before anyone's opened the laptop. A failed payment retried, and put in front of the front desk only if it fails again. A cancelled class place offered straight to the first name on the waitlist.
And it knows where to stop: anything irreversible — cancelling a member's Direct Debit, issuing a refund — waits for a person to say yes, and every action is recorded: what ran, when, for whom, and who authorised it. Drive it yourself in the guided demo, or read why this has to live inside your software →
It's your system to plug into
Every module comes with two ways in: a screen your staff use, and an API. An API is simply a doorway into your system that other software is allowed to use, with no person retyping anything. It's why the same membership and booking engine behind your front-desk screen can sit behind the join form and class timetable on your public website — a member signs up or books a court online and it lands straight in the same system, live. That same doorway lets a member app, a spreadsheet, or the AI itself read and update memberships, with access controlled the way you decide.
That's why it's built this way. A gym system that's only a screen is a walled box: the day you want online joining, a member app, or a link to some tool that doesn't exist yet, you're back to a vendor with a feature request. Because every module is driven through its API, your system is open from day one — your website, your app and your future tools all plug into the same system you already own, no rebuild required.
Tell us how your gym runs
Tell us how your gym runs in your own words and we assemble your system, run the tests, and you own it outright as a complete, working Laravel application. Your developer, or a Stellify partner, hosts and looks after it — and when our modules improve, the update is pulled in Studio and synced to your GitHub repository, ready to deploy — keeping a system current is included in Studio plans.
Your system is built on Laravel — the world's most popular PHP framework, used by companies like Currys, MKM, Apple, Nike, NASA and Pfizer.
Not quite your business? Tell us what you need and we'll say whether we can build it.