Stop paying every month for park software that almost fits
You already have a booking system. You also have the workarounds, the spreadsheet on the side, and charges that climb with every stay. The alternative: a system tailored to exactly how your site runs — that you own outright, and that AI keeps up to date for you.
If you run a campsite or holiday park, you're almost certainly renting software already — a monthly fee, per-booking charges, commission to the portals, or all three, so the bill grows with your success. And you've learned to live with the bits that don't fit: the changeover rule it can't express, the seasonal-pitch instalments you track in a spreadsheet on the side, the firewood and bike hire scribbled at the gate because the system doesn't know about extras. Asking the vendor to change any of it means a feature request into a void and a "that's on our roadmap".
Here's the alternative. The building blocks — bookings, arrivals and housekeeping, extras, seasonal pitches, invoicing, guest email — are already built and tested, so you're not paying for a six-month bespoke build either. They get configured to your exact rules, and then two things are different from anything you've rented:
You own it. The system is yours — it exports as standard code you can take anywhere, and your guest and booking data lives in your database, not a vendor's. No per-booking charges, no subscription that holds your season hostage, no losing everything if you leave.
AI manages it. When something needs to change — a new pitch type, a different changeover day, a report you wish you had — you describe it in plain English and the AI makes the change. No support tickets, no waiting on someone else's roadmap, no developer day-rates for a ten-minute tweak.
What's already built
| The job | What it does | What you tell us |
|---|---|---|
| Bookings | Availability with clash detection, minimum stays, changeover days and seasonal pricing — plus confirmation emails | Your pitch list, your seasons and dates, your nightly rates, your minimum-stay and changeover rules |
| Arrivals & housekeeping | Today's arrivals and departures, check-in and check-out at the gate, and a cleaning board — checkout automatically flags the pitch for cleaning | Nothing extra — it works from your bookings |
| Extras | Electric hook-ups, firewood, bike hire, dog stays — priced per night or per item, attached to the stay, and turned into an invoice in one click when the guest leaves | Your extras catalogue and prices, and which are charged per night |
| Seasonal pitches | Annual licences with instalment plans, a list of who's fallen behind, and renewals due before the season ends — ready for a mail merge | Your seasonal fee, how many instalments you offer, and how far ahead you chase renewals |
| Invoicing & debtors | Draft invoices, batch runs, payments, a live debtors list and per-customer statements | Your payment terms and invoice details |
| Guest email | Confirmations, reminders and letters through your own email provider, with every send logged | Your wording and your sender address |
There's more on the shelf when you need it: a waitlist for the fully-booked August weekend, memberships with door access control if you run a gym or leisure block, and an audit trail that records every booking, payment and cancellation across the lot.
It already works together
These aren't six separate products with six logins. The arrivals board reads your bookings. Checkout flags the clean. A departing guest's unpaid extras — the bike hire, the dog — become an invoice on your debtors list in one action, so nothing walks out of the gate unbilled. In our live demo data that exact flow has already happened: a guest checked out, and their £30 of extras is sitting on the billing screen as an issued invoice.
What we'd need from you
Honestly? A conversation. The things only you know: how many pitches and what kind, when your seasons start and end, what a Friday changeover looks like, what you charge for a hook-up, how you split a seasonal fee — and, just as useful, what your current system gets wrong, because that's the part we tailor around. Bring an export of your bookings and your season comes across with you. Tell the AI directly, or tell us and we'll do it with you. Requirements in, working system out.
And the honest boundary: card machines at the gate, Pitchup/OTA channel feeds and number-plate barriers are integrations on top — we'll tell you plainly what's covered and what isn't before you commit to anything.
Try it
You can see the modules for yourself in the catalogue, or just get in touch and tell us about your site — and what your current system costs you: matthew.anderson@stellisoft.com. Trying it costs nothing — 20 AI messages a month free, no card: stellisoft.com.