Stop paying for three systems that don't talk to each other
An EPOS on one bill, a rota app on another, and stock in a spreadsheet nobody trusts. You already run the venue — the software just doesn't run it with you. The alternative: one system tailored to exactly how your place works — that you own outright, and that AI keeps up to date for you.
If you run a pub, a restaurant or a small hotel, you're almost certainly renting software already — and probably more than one. The EPOS with its monthly bill and card-rate lock-in. The rota app that charges per member of staff. The stocktake that lives in a spreadsheet because the till and the cellar have never met. Each one almost fits, none of them talk to each other, and asking any vendor to change anything means a support ticket into a void and a "that's on our roadmap".
Here's the alternative. The building blocks — the till, staff rotas, stock control, table and room reservations, invoicing, guest email — are already built and tested, so you're not paying for a six-month bespoke build either. They get configured to your exact rules, and then two things are different from anything you've rented:
You own it. The system is yours — it exports as standard code you can take anywhere, and your sales, stock and staff data live in your database, not a vendor's. No per-terminal pricing, no per-staff-member pricing, no losing your history if you leave.
AI manages it. When something needs to change — a new menu price, a different reorder level, a rota rule for the weekend — you describe it in plain English and the AI makes the change. No support tickets, no waiting on someone else's roadmap, no developer day-rates for a ten-minute tweak.
What's already built
| The job | What it does | What you tell us |
|---|---|---|
| The till | Your products at your prices, tabs that stay open until the table's done, void with a record, take payment, and a day's-end takings report — every sale logged, nothing rung up twice | Your menu, your prices, and what your current EPOS costs you |
| Stock control | Deliveries in, usage and waste out, a live count for every line, and a reorder list that updates itself — plus what your holding is worth at cost, any time you ask | Your stock lines, units and reorder points |
| Staff rotas | The week's shifts planned per person with double-booking caught as you type — and a running total of hours and what the week costs in wages before you publish it | Your staff, roles and hourly rates |
| Reservations | Tables, sittings and letting rooms booked without clashes — no double-seated eight-top, no room let twice on the same night | Your tables, rooms and sittings |
| Invoicing & debtors | Function bookings and account customers invoiced in one action, with payments, a live debtors list and per-customer statements | Your payment terms and invoice details |
| Guest email | Booking confirmations and reminders through your own email provider, with every send logged | Your wording and your sender address |
Each part gets its own screen: the till with today's takings and open tabs, the stock room with counts and the reorder list, the rota with the week laid out and costed. And there's more on the shelf when you need it: guest surveys to catch problems before the review does, and an audit trail that records every sale, delivery and rota change across the lot.
It already works together
These aren't three separate products with three logins and three bills. The till knows your stock. When a round is paid, the pints come off the cellar count in the same moment — and when a line drops to its reorder point, it's on the reorder list before you've cashed up. No Sunday-night stocktake to reconcile what the till says against what the spreadsheet hoped. In our live demo data that exact flow has already happened: three pints of house lager paid at the till, and the cellar count moved from 88 to 85 with the sale recorded against it — nobody keyed anything in twice.
What we'd need from you
Honestly? About ten minutes. What the venue is and how big, how bookings work, how you run rotas now, where stock goes wrong — and, just as useful, what your current EPOS costs and what it gets wrong, because that's the part we tailor around. Answer a short form — plain English, no account or card needed — and you'll get back the plan for your system straight away: your venue, read back as the software that would run it. The plan is free and your answers are saved; subscribing is what turns the plan into the built system — configured, tested, and ready to download as code you own. Requirements in, working system out.
And the honest boundary: card terminals and payment hardware, kitchen printers, and supplier ordering integrations are integrations on top — we'll tell you plainly what's covered and what isn't before you commit to anything.
Try it
Tell us how your venue runs and see the system we'd build for you — the plan is free and takes ten minutes; building it is what you subscribe for. Prefer to look around first? The modules are in the catalogue, or just email us about your venue — and what your current systems cost you: matthew.anderson@stellisoft.com. Trying it costs nothing — 20 AI messages a month free, no card: stellisoft.com.